To help us provide timely care for all patients, we kindly ask clients to provide at least 24 hours’ notice when cancelling or rescheduling an appointment. Appointments cancelled with less than 24 hours’ notice will be subject to a $50 cancellation fee. Missed appointments (no-shows) will also incur a $50 fee.

Please note that any outstanding fees must be paid in full before booking or attending future medical appointments.

We understand that unexpected situations can arise. If you have concerns or need to make changes to your appointment, please contact our team as soon as possible—we’re here to help.

To ensure the safety of our patients, clients, and staff, our clinic requires all pets to have a current rabies vaccination. Proof of up-to-date rabies vaccination must be provided at the time of booking or appointment. If documentation is unavailable, a rabies vaccine will be administered during your visit.

This policy supports public health and complies with local bylaws requiring pets to be vaccinated against rabies.

If your pet has experienced a previous reaction to a rabies vaccine or if you have any concerns, please contact our team before your appointment. We’re happy to review your pet’s medical history and discuss the best options for their care.

At Prairie Veterinary Clinic, we are committed to providing high-quality care and clear communication about our services and fees.

As a general rule, we do not offer refunds for services that have already been provided, including examinations, diagnostics, treatments, or procedures. If you have concerns about the care your pet received, we encourage you to speak with us directly so we can address the situation.

Refunds may be considered in specific circumstances for prepaid services or billing errors, and will be reviewed on a case-by-case basis.

If you have questions about a charge or need clarification, please contact us — we're happy to help.

Effective Date: May 2, 2025

At Prairie Veterinary Clinic, we respect your privacy and are committed to protecting the personal information you share with us—whether in person, through our website, or via third-party services like PetDesk. This Privacy Policy outlines how we collect, use, and protect your information in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable Canadian privacy laws.

1. Information We Collect

We may collect the following information:

• Personal Information: Your name, contact information (email, phone number), pet details, and any information you submit through our website's contact form or PetDesk app.

• Technical Data: Your IP address, browser type, device information, and site usage data, collected automatically by our website platform (Wix) or analytics tools.

• Booking Information: Appointment details, pet health history, and communication preferences submitted via the PetDesk app or other third-party systems used for client communication and scheduling.
  

2. How We Use Your Information

We collect and use your information to:

• Schedule and manage veterinary appointments

• Communicate with you regarding your pet’s care

• Respond to your questions or requests via our website contact form

• Send appointment reminders or important updates

• Improve our website and services

We only collect what is necessary to provide care and support to you and your pet.

3. Use of Third-Party Services

We partner with third-party providers, including:

• PetDesk for appointment bookings, reminders, and client communication

• Wix, our website hosting platform, which collects limited analytics and form submissions

• Email or contact form tools for direct communication initiated by you

These providers may store or process your information securely on our behalf and are obligated to protect your data in accordance with their own privacy policies and applicable laws.

4. Consent

By submitting your information through our website, PetDesk, or other means, you consent to the collection and use of your personal information as described in this policy. You may withdraw your consent at any time, subject to legal or contractual obligations. Contact us to make a request.

5. Sharing of Information

We do not sell or rent your personal information. We may share it only:

• With trusted service providers who assist us with appointment booking, communication, or website operations (under confidentiality agreements)

• As required by law (e.g., to comply with court orders or legal regulations)
  

6. Security

We use industry-standard security measures to protect your information from unauthorized access, loss, or misuse. However, no online system is completely risk-free. We encourage you to use secure practices when submitting personal information online.

7. Your Rights

You have the right to:

• Access and review the personal information we hold about you

• Correct any errors in your data

• Withdraw consent or request deletion of your data, where appropriate

Please contact us if you wish to exercise any of these rights.

8. External Links

Our website may link to other resources or websites (such as PetDesk or veterinary information). We are not responsible for the content or privacy practices of those third-party sites.

9. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be posted on our website with the revised “Effective Date.” We encourage you to check back periodically.

Effective Date: May 2, 2025

At Prairie Veterinary Clinic, we are committed to ensuring digital accessibility for all our clients, including those with disabilities. We strive to improve the user experience for everyone and apply relevant accessibility standards in compliance with the Web Content Accessibility Guidelines (WCAG) 2.1 Level AA.

Accessibility on Our Website

Our website is built using the Wix platform, which provides tools and features to support accessibility. We have taken steps to improve usability for all visitors, including:

• Providing alternative text for images

• Using clear, consistent page layouts and heading structures

• Applying high-contrast colour combinations for readability

• Ensuring basic keyboard navigation

• Structuring content for clarity and assistive technologies

We continue to monitor and enhance our site’s accessibility and welcome feedback to help us improve.

Limitations and Third-Party Content

Some content or functionality on our site may be delivered through third-party tools, such as the PetDesk appointment booking system. These tools are maintained by external providers and may not fully conform to the same accessibility standards. If you encounter difficulties, please contact us so we can assist you directly.

Accessibility at Our Clinic

Our physical location at:

1941 Saskatchewan Ave W, Portage la Prairie, MB

is designed to be accessible to as many clients as possible. Features include:

• Ground-level entrance and designated accessible parking

• Wide doorways to accommodate mobility devices

• Accessible washroom

• Clearly marked signage and seating in our reception area

If you require additional support during your visit, please let us know in advance so we can make accommodations for you and your pet.

Effective Date: May 2, 2025

Welcome to the website of Prairie Veterinary Clinic. By accessing or using this site, you agree to be bound by the following Terms and Conditions. Please read them carefully before using our website. If you do not agree to these terms, please do not use the site.

1. Website Use

This website is provided for general informational and communication purposes only. You may browse the site, contact us using the contact form, or access services such as appointment booking through third-party tools like PetDesk. You agree to use this site lawfully and respectfully.

2. Third-Party Services

Our website may contain links or integrations to third-party tools or services, such as PetDesk for appointment scheduling. Prairie Veterinary Clinic is not responsible for the privacy practices, terms, or content of these third-party platforms. By using those services, you agree to any terms set by those providers.

3. Content and Accuracy

We make every effort to ensure the information on this site is accurate and up to date, but we do not guarantee its completeness or reliability. The website content is for general guidance and should not be considered medical advice. For specific concerns regarding your pet, please contact our clinic directly.

4. Intellectual Property

All content on this website—including text, graphics, logos, and images—is the property of Prairie Veterinary Clinic or its content providers, and is protected by applicable copyright and intellectual property laws. You may not copy, reproduce, or reuse our content without written permission.

5. Limitation of Liability

Prairie Veterinary Clinic is not liable for any damages arising from your use or inability to use this website, including issues caused by third-party services, technical disruptions, or the reliance on site content.

6. Changes to These Terms

We reserve the right to update or modify these Terms and Conditions at any time. Changes will be effective immediately upon posting. We encourage users to review this page regularly.

7. Governing Law

These Terms are governed by the laws of the Province of Manitoba and applicable Canadian federal laws. Any disputes arising from use of this site will be handled under that jurisdiction.